InvoiceinOneClick,GetPaidFaster
Turn tracked time into professional invoices with one click. Accept online payments through Stripe. Give your clients a branded portal to view projects and pay invoices on their own time.
45+
Average DSO days at A&E firms
68%
Faster payments with online billing
$12K
Average AR reduction in first 90 days
1 click
From approved timesheet to sent invoice
The average A&E firm waits 45+ days to get paid
Manual invoicing is the bottleneck. Hours get approved but invoices do not go out for days or weeks. When they finally arrive, clients have to print, sign, and mail a check. Every step adds friction. Every day of delay costs your firm real money.
Slow invoice generation
Pulling time data from one system, building invoices in another, and formatting PDFs in a third. The process takes hours that could be spent on design work.
Check-in-the-mail delays
When the only payment option is mailing a check, even happy clients take 30+ days. Factor in lost mail and re-issues and your DSO climbs even higher.
Email back-and-forth
Clients email questions about line items. You dig through timesheets to answer. They email back with another question. Weeks pass before payment.
From approved time to paid invoice, without the friction
Costifys invoicing is connected to your time tracking, project budgets, and client records. When time is approved, creating an invoice is one click. When a client pays, your books update automatically.
One-Click Invoice from Timesheets
Select approved time entries, click generate, and you have a clean, professional invoice. Line items are already broken down by phase, person, and rate. No re-typing. No copy-paste errors.
Stripe Online Payments
Clients pay invoices online with credit card or ACH. Payments are matched to invoices automatically. Your accounts receivable stays clean without manual reconciliation.
Client Portal
Give every client a branded portal where they can view project status, see invoices, and pay online. No more emailing PDFs or chasing down checks in the mail.
Batch Invoicing
Bill multiple projects for the same client in one go. Perfect for retainer clients and firms managing ongoing relationships. Generate, review, and send a batch in minutes.
Recurring Invoices
Set up monthly retainers or fixed-fee installments that bill automatically. Recurring invoices are generated on schedule and sent without manual effort.
PDF Generation and Templates
Every invoice generates a polished PDF with your firm logo, terms, and project details. Customize templates to match your brand. Clients get a professional document every time.
From timesheet to payment in three steps
The entire billing workflow happens inside Costifys. No exporting, no reformatting, no switching between tools.
Generate Invoice
Select approved time entries and expenses for a project. Click generate. Costifys builds the invoice with line items, rates, and totals already filled in.
Send to Client
Review the invoice, add notes if needed, and send it directly to your client. They receive an email with a link to view and pay through the client portal.
Get Paid Online
Clients pay by credit card or ACH through Stripe. The payment is matched to the invoice automatically. Your AR dashboard updates in real time.
Connected to time tracking and project budgets
Invoicing is not standalone in Costifys. It is part of a connected system where time, budgets, invoices, and payments all talk to each other. When you invoice a project, the budget burn updates. When a client pays, your profitability report recalculates.
- Approved timesheets feed directly into invoice line items.
- Budget vs. billed reports show how much of each phase is invoiced.
- QuickBooks and Xero sync keeps your accounting software up to date.
- AR aging reports flag overdue invoices before they become problems.
Why A&E firms choose Costifys for invoicing
Invoices match your project structure
Line items map to project phases, not vague descriptions. Clients see exactly what they are paying for: SD, DD, CD, and CA hours broken out clearly.
Get paid weeks faster
Online payments through Stripe eliminate the check-in-the-mail delay. Firms using Costifys billing typically reduce DSO by 15-20 days in the first quarter.
No more billing admin busywork
Stop spending Friday afternoons building invoices in Excel. One click pulls approved time into a ready-to-send invoice. Your admin team gets those hours back.
Clients love the transparency
The client portal shows project status and invoice history. Clients can review, approve, and pay without a single email exchange. Fewer questions means faster payment.
Frequently asked questions
Everything you need to know about invoicing in Costifys.
Stop chasing payments, start collecting them
Try Costifys free for 14 days. See how one-click invoicing and online payments transform your cash flow.