ConnectYourEntireFirmStack
Software integrations for architecture firms connect project management, accounting, payments, and scheduling into one automated workflow so data flows between systems without manual re-entry. Costifys integrates with QuickBooks Online, Xero, Stripe, Google Calendar, and Microsoft Outlook, plus a REST API and webhooks for custom automation.
Unlike platforms that charge extra for each integration or limit you to one-way data exports, Costifys includes two-way sync with QuickBooks and Xero on every plan. While competitors require middleware like Zapier for basic connections, Costifys handles sync natively with no third-party costs.
6 hrs
Saved weekly by eliminating double entry
35%
Reduction in DSO with online payments
97%
Sync accuracy across QuickBooks and Xero
<60s
Average time to connect an integration
Your team enters the same data into multiple systems every week
Invoice in your project tool, then again in QuickBooks. Payment in QuickBooks, then manually mark it in your project tracker. Client contacts updated in one system but not the other. Double entry wastes hours and creates errors that compound over time.
6+ hours of duplicate work weekly
Office managers and bookkeepers spend over 6 hours a week re-entering invoices, payments, and contacts between systems. That is 300+ hours a year spent on work that software should handle automatically.
Data mismatches cause billing errors
When invoices exist in two systems, discrepancies are inevitable. A payment marked in QuickBooks but not in your project tool makes it look like the client has not paid, leading to awkward follow-ups.
Slow payments from manual invoicing
Firms that send PDF invoices by email wait an average of 45 days for payment. Adding online payment links reduces days sales outstanding by 35% because clients can pay the moment they open the invoice.
Connect the tools your firm already uses
Each integration is built natively into Costifys. No middleware, no Zapier, no extra fees. Connect in under a minute and let data flow automatically between your systems.
QuickBooks Online
Invoices created in Costifys appear in QuickBooks automatically. Payments recorded in QuickBooks flow back. Client contacts, chart of accounts, and tax codes stay in sync.
Xero
The same two-way sync experience as QuickBooks, built for Xero users. Invoices, payments, and contacts sync automatically. No double entry, no reconciliation headaches.
Stripe
Add a Pay Now button to every invoice. Clients pay by credit card, debit card, or ACH. Payments are recorded in Costifys and synced to your accounting software in real time.
Google Calendar
Project milestones, deadlines, and team schedules sync to Google Calendar. When a deadline changes in Costifys, your calendar updates automatically.
Microsoft Outlook
Sync project deadlines and milestones to Outlook calendars. Your team sees upcoming deliverables alongside their meetings without switching tools.
REST API
Full read-write access to projects, time entries, invoices, contacts, and more. Build custom integrations with your in-house tools, BIM platforms, or reporting systems.
Webhooks
Get notified in real time when events happen in Costifys. Trigger automations in Slack, your CRM, or any system that accepts HTTP callbacks. Configure per-event subscriptions from the settings panel.
Three steps to eliminate double entry
Connect your account, confirm the data mapping, and let Costifys handle the sync from that point forward.
Connect Your Account
Click Connect next to any integration. Log in to your QuickBooks, Xero, Stripe, or Google account. Authorize Costifys and you are connected in under a minute.
Map Your Data
Costifys auto-maps your chart of accounts, clients, and tax codes. Review the mapping, make adjustments if needed, and confirm. Your data stays consistent across both systems.
Sync Automatically
Once connected, data flows in both directions without manual intervention. Invoices, payments, and contacts stay in sync. Errors are flagged with clear resolution steps.
Frequently asked questions
Everything you need to know about integrations in Costifys.
Connect your tools and stop double-entering data
Try Costifys free for 14 days. No credit card required. Connect QuickBooks or Xero in under a minute.