Costifys vs Harvest
Harvest is a great time tracker, but architecture and engineering firms need more. See how Costifys gives you complete firm management, not just a stopwatch.
Feature-by-Feature Comparison
See exactly where Costifys and Harvest stack up across the features that matter most to A&E firms.
Pricing Comparison
Better features should not cost more. Costifys gives you more for less.
- All features included in every tier
- AI Budget Builder, AI Staffing, AI Notes
- Native e-signatures included
- No implementation fees
- Free 14-day trial, no credit card
- No AI features
- No native e-signatures
- Limited or no client portal
- May require implementation fees
Harvest is cheaper per seat, but it only covers time tracking and basic invoicing. Costifys replaces Harvest plus the 3-4 other tools you need for project budgeting, pipeline management, staffing, and reporting. The total cost of ownership is lower with Costifys.
Why Firms Switch from Harvest
Real reasons architecture and engineering firms are making the move to Costifys.
Replace 4 tools with one
With Harvest, you still need separate tools for budgeting, pipeline management, staffing, and client portals. Costifys combines all of these into a single platform built specifically for A&E firms.
Phase-based budgeting built for architecture
Harvest tracks project budgets as simple hour or dollar caps. Costifys supports multi-phase budgets with fee structures, milestones, and a MoneyGantt view that matches how architecture projects actually work.
Pipeline management to win more projects
Harvest has no CRM or pipeline features. Costifys lets you track leads, send proposals with e-signatures, and forecast revenue so you always know what is in your pipeline and what is likely to close.
Staffing and resource planning
Harvest shows who worked on what in the past, but cannot help you plan the future. Costifys includes a drag-and-drop resource planner, AI staffing recommendations, and capacity forecasting.
Reports that go beyond time
Harvest reports focus on hours and time budgets. Costifys offers 7 report types including project profitability, utilization, pipeline health, AR aging, budget variance, and revenue analysis.
From Time Tracking to Full Project Control
Harvest tells you how many hours your team logged. Costifys tells you whether those hours are making money. With phase-based budgets, real-time burn tracking, and profit margin analysis, you get the full financial picture of every project.
- Phase-based budgets with fee structures and milestones
- Real-time burn rate tracking against budget
- AI Budget Builder generates estimates from project scope
- MoneyGantt view for visual budget health
Invoicing That Does the Work for You
Harvest invoicing is basic: create an invoice, send it, hope they pay. Costifys generates invoices directly from approved timesheets, accepts online payments through Stripe, sends automated reminders, and gives clients a portal to view and pay invoices.
- One-click invoice generation from approved timesheets
- Online payment acceptance via Stripe
- Automated payment reminders
- Client portal for invoice viewing and payment
Know Your Team's Capacity Before It Is Too Late
Harvest shows you utilization after the fact. Costifys helps you plan ahead with a drag-and-drop resource planner, AI staffing recommendations, and capacity forecasts so you never overbook your team or leave billable hours on the table.
- Drag-and-drop resource planner with weekly and monthly views
- AI staffing matches team members to projects
- Real-time utilization dashboards
- Capacity forecasts for hiring decisions
“We loved Harvest for time tracking, but we were using four different tools to run our firm. Switching to Costifys consolidated everything into one platform. Our team spends less time on admin and more time designing. The AI budget builder alone saves us hours every week.”
Marcus Rivera
Managing Partner, Rivera Engineering Group
14-person structural engineering firm
Frequently Asked Questions
Common questions about switching from Harvest to Costifys.
Ready to Switch from Harvest?
Start your free 14-day trial today. No credit card required. Our team will help you migrate your data and get up and running fast.