Most architecture and engineering firms unknowingly lose 15-25% of billable revenue because project financials arrive too late.
Costifys gives you live visibility into budgets, time, invoices, and profitability, from proposal to completion: tracking every dollar, every hour, every phase and every project
Know your costs. Protect your margins. Grow with confidence.
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Built around how A&E firms actually work
Watch a concept become a building while Costifys tracks every phase, hour and dollar as it happens. The numbers your drawings become are the numbers your invoices should reflect.
Sketch. AI helps you build the phase budget while you design
Structure. Live burn tracking as the team logs hours
Finish. One click turns tracked time into the invoice
Sound familiar?
Budgets sit in Excel. Timesheets live in another app. Invoices end up in QuickBooks. Nothing talks.
Budgets, time, invoices, and staff all flow together. Stop jumping between tools.
By the time you spot a project over budget, the damage is done. Your profit is gone.
Get alerts before overages hurt. Watch burn rates update live.
Pulling timesheets, checking rates, and making invoices by hand is slow. It is easy to mess up.
Make invoices from tracked time fast. Send batches, take online payments, and auto-nudge late payers.
The platform
Phase-based budgets with live burn tracking. AI helps you build budgets fast. MoneyGantt shows your timeline.
Simple timesheets with expenses and overhead. Teams can log time on mobile.
Turn tracked time into invoices. Take online payments with Stripe. Clients pay in their own portal.
Drag-and-drop planner that balances workload. See who is busy. Let AI suggest staff picks.
Track leads, bids, and win rates. Forecast revenue. Run your sales pipeline in one place.
Seventeen built-in reports. See profits, get alerts, and export clean dashboards.
Same sheet, alive
Drawings describe space. Costifys describes the business behind it: which seats are filled, whose hours are landing where, and whether each phase is still making money. Your floor plan becomes your staffing board.
Drag-and-drop staffing. Balance workload across the studio in seconds
Live utilization. See billable vs. overhead as hours are logged
AI staff picks. The right people suggested for every phase
The honest comparison
| Feature | Costifys | Spreadsheets | Monograph |
|---|---|---|---|
| Project Budgeting | Yes | Manual | Yes |
| Live Budget Alerts | Yes | No | Limited |
| Time Tracking | Yes | Manual | Yes |
| Invoicing & Payments | Yes | No | Yes |
| Pipeline Management | Yes | Manual | No |
| AI Features | Yes | No | No |
| Resource Planning | Yes | Manual | Yes |
| Client Portal | Yes | No | No |
| QuickBooks/Xero Sync | Yes | No | Yes |
| Price per user/month | $6-39 | $0 (hidden costs) | $25-75 |
Real results, real fast
Faster task work
Faster billing
Fewer budget overruns
Revenue growth year one
Loved by firm leaders
“We switched from spreadsheets. Within two months, our billing cycle went from 3 weeks to 4 days. The real-time budget tracking alone paid for the subscription.”
“The AI budget builder saved us 10 hours per proposal. Our team finally has visibility into workload and profitability across all our projects. It is exactly what mid-size firms need.”
“As a 15-person landscape architecture firm, we needed something powerful but not overwhelming. Costifys hit that sweet spot perfectly. Onboarding took one afternoon.”
Common questions
Architecture and engineering firms: solo principals, growing studios up to ~50 people, and multi-office practices. If your firm runs projects, logs time against phases, and bills clients, Costifys fits. We have customers from 2-person residential studios to 40-person commercial practices.
Can't find what you're looking for? Talk to our team.
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