StopLosingBillableHours
Simple timesheets built for architecture and engineering firms. Track billable hours, expenses, and overhead. Enter time from anywhere. Auto-calculate utilization rates so you know exactly where your firm stands.
15-25%
Billable hours lost at the average A&E firm
2.3x
Faster timesheet completion with Costifys
$47K
Average annual revenue recovered per firm
98%
Timesheet submission rate after 30 days
Architecture firms lose 15-25% of billable hours to poor tracking
Your architects spent the hours. Your firm earned the right to bill for them. But when time tracking is clunky, people forget to log, round down, or skip entries altogether. That gap between hours worked and hours billed is money your firm never collects.
Forgotten entries
By Friday, your team cannot remember what they did on Tuesday. Hours disappear because the tools were not there when the work happened.
Underreported time
People round down or skip small tasks. A 15-minute client call here, a 30-minute review there. It adds up to thousands in lost revenue every month.
Invisible overhead
Without proper non-billable tracking, you cannot see where overhead is eating into your margins. You are making decisions in the dark.
Every minute tracked, every dollar billed
Costifys time tracking is designed for how A&E firms actually work. Weekly timesheets for the office. Mobile entry for the field. Approval workflows for accuracy. Utilization dashboards for leadership.
Weekly Timesheets with Timers
Your team logs time on a clean weekly grid. Start a timer for real-time tracking or bulk-enter hours at the end of the day. Either way, every minute is accounted for.
Expense Tracking with Receipts
Snap a photo of a receipt on-site, tag it to a project, and move on. Expenses flow right into project cost reports so nothing slips through the cracks.
Overhead and Non-Billable Logging
Marketing meetings, admin tasks, PTO - log it all. Separating billable from non-billable gives you the real picture of where your team's hours go.
Mobile Entry for Site Visits
Field work should not mean lost hours. The mobile-friendly interface lets your team log time from construction sites, client meetings, and anywhere with a signal.
Approval Workflows
Managers review and approve timesheets before they hit invoicing. Catch errors early, keep your records clean, and make sure every billed hour is defensible.
Utilization Dashboards
See billable utilization across your firm in real time. Drill down by person, team, project type, or date range. Know exactly where your capacity is going.
Three steps from time entry to invoice
No complicated setup. No clunky integrations. Time flows from entry to approval to billing in one connected system.
Log Time
Team members enter hours using weekly timesheets, timers, or mobile entry. They tag each entry to a project phase and mark it as billable or overhead.
Review and Approve
Managers review submitted timesheets, flag anything that looks off, and approve entries. Approved hours are locked and ready for billing.
Invoice and Report
Approved time feeds directly into one-click invoicing. Utilization dashboards update in real time so you always know where the firm stands.
Feeds directly into invoicing and profitability reports
Time tracking in isolation is just data. In Costifys, tracked time flows into invoicing, project budgets, and profitability reports automatically. Every hour your team logs becomes actionable insight for your firm.
- Approved timesheets become invoices with one click.
- Budget vs. actual reports update as time is logged.
- Utilization targets are tracked firm-wide in real time.
- Staffing forecasts use logged hours to predict capacity.
Why A&E firms choose Costifys for time tracking
Built for project phases, not generic tasks
Your timesheets map to real A&E project structures: Schematic Design, Design Development, Construction Documents, and Construction Administration. Not generic task lists.
Connects hours to dollars automatically
Every hour logged is tied to a bill rate, a project budget, and a profitability forecast. No manual calculations. No spreadsheet reconciliation.
Your team will actually use it
Simple, clean interface. One screen for the whole week. Start a timer with one tap. Your team fills it out because it takes under two minutes.
Designed for firm-wide visibility
Principals see utilization rates, team leads see workloads, and project managers see budget burn. Everyone gets the view they need.
Frequently asked questions
Everything you need to know about time tracking in Costifys.
Start capturing every billable hour
Try Costifys free for 14 days. No credit card required. Set up your firm in under five minutes.