AIThatActuallyUnderstandsA&EFirms
Save hours every week with AI Budget Builder, AI Staffing, AI Meeting Notes, and Smart Inbox. Not generic AI bolted onto a project tool. Purpose-built intelligence for architecture and engineering firm operations.
6 hrs
Average time saved per principal per week
85%
Budget accuracy with AI Budget Builder
3 min
Average meeting summary generation time
40%
Reduction in notification noise
Repetitive tasks eat into design time
Your principals and project managers did not start a firm to spend their days building budgets in spreadsheets, writing meeting minutes, and sorting through notification overload. Yet that is where hours go every single week.
Budget estimation guesswork
Building a new project budget means digging through past projects, referencing industry benchmarks, and estimating by hand. It takes hours and the result is still a guess.
Meeting note chaos
Someone takes notes during the meeting, maybe. If they do, action items get buried in paragraphs. Nobody follows up because nobody knows who owns what.
Notification overload
Budget alerts, timesheet reminders, invoice updates, approval requests. Everything has the same priority. The important signals get lost in the noise.
Generate phase-based budgets from project scope
Describe your project type, square footage, and scope of work. AI Budget Builder generates a detailed, phase-based budget with fee estimates, staffing plans, and milestone schedules. Refine it, approve it, and your project is ready to go.
- Learns from your completed projects to improve estimates over time
- Generates SD, DD, CD, and CA phase breakdowns automatically
- Suggests fee ranges based on project type and historical data
- Creates staffing plans with hour estimates per role per phase
Match the right team to every project
When a new project needs staffing, AI Staffing analyzes skills, certifications, availability, workload, and past performance to recommend the best team composition. It even flags potential conflicts like PTO or overlapping deadlines.
- Considers skills, availability, and client preferences
- Learns which team compositions produce the best outcomes
- Flags scheduling conflicts and overallocation risks
- Suggests contractor needs when internal capacity is tight
Meeting summaries and action items, automatically
Paste meeting notes or a transcript, and AI Notes produces a clean summary with attendees, decisions made, and a checklist of action items with owners and due dates. Stop writing meeting minutes and start acting on them.
- Extracts action items with owners and due dates
- Creates structured summaries from messy notes
- Links action items to relevant projects automatically
- Shares summaries to the team through Smart Inbox
One inbox that prioritizes what matters
Smart Inbox aggregates notifications from every part of Costifys and prioritizes them based on urgency, your role, and current workload. Budget alerts surface above timesheet reminders. Overdue invoices outrank general updates.
- Prioritizes alerts based on urgency and your role
- Groups related notifications to reduce noise
- Suggests next actions for each notification
- Learns your preferences to improve sorting over time
Not generic AI - built for how A&E firms work
Most project management tools bolt on a chatbot and call it AI. Costifys AI is different. Every feature is trained on A&E firm workflows, project structures, and industry-specific data. It understands the difference between SD and DD. It knows that a 15,000 square foot medical office has different staffing needs than a 50,000 square foot warehouse.
Industry-specific models
Trained on A&E project data, not generic business processes.
Your data stays private
AI models run on your firm's data only. Nothing is shared across firms.
Gets smarter over time
The more projects you complete, the more accurate the AI becomes.
Assist, not replace
AI generates drafts and recommendations. Your team makes the final call.
Frequently asked questions
Everything you need to know about AI features in Costifys.
Let AI handle the busywork so you can focus on design
Try Costifys free for 14 days. See how AI saves your firm hours every week on budgets, staffing, meeting notes, and notifications.